When Microsoft 365 enterprise plans make sense
Microsoft 365 enterprise plans in Kenya are E3, E5 and E7 for office staff, plus F1 and F3 for frontline workers. They suit organisations with more than 300 users, or smaller ones that need Windows Enterprise, advanced security or compliance tools, and they are sold on an annual commitment. As your Microsoft partner in Nairobi, we work out the right mix with you, price it in KES and set it up.
Microsoft 365 business plans stop at 300 users. Enterprise plans have no user limit, so they suit banks, SACCOs, insurers, universities, hospitals, county-level organisations and large NGOs that have outgrown Business Premium or expect to.
Size is not the only reason to move. Choose an enterprise plan over Business Premium when you need any of these:
- More than 300 users. E3, E5, E7, F1 and F3 have no user cap.
- Windows Enterprise. E3 and F3 include Windows 11 Enterprise E3, and E5 includes Windows 11 Enterprise E5.
- Advanced compliance. E5 adds Microsoft Purview Insider Risk Management, Communication Compliance, Audit Premium and eDiscovery Premium.
- Teams Phone and Audio Conferencing. Included in E5 and E7 with Teams.
- Power BI Pro for reports and dashboards, included in E5.
Plan chooser
Which plan fits?
Office staff: E3
Desktop Office apps, a large mailbox, Teams, Intune and core security for knowledge workers. The usual starting point for enterprise.
Regulated data: E5
Everything in E3 plus Defender XDR, advanced Purview compliance, Teams Phone and Power BI Pro. For finance, health and legal teams.
AI at scale: E7
E5 plus Microsoft 365 Copilot, Agent 365 and Microsoft Entra Suite in one licence, for organisations rolling out Copilot and agents widely.
Frontline staff: F1 and F3
Teams, web and mobile apps and managed devices for shop floor, ward, warehouse and field staff who share devices or work on phones.
Prices in KES
Microsoft 365 enterprise plans and prices
Enterprise plans are sold on an annual commitment. Every Priori price is 5% below the standard price, shown in KES and USD and excluding VAT. We invoice in Kenya shillings or US dollars and add VAT at 16%, so your finance team gets a local tax invoice.
Enterprise plans and prices
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Microsoft 365 F3
For frontline staff who share devices or work away from a desk.
Standard price
Standard price: KES 1,300USD 10.00Priori price: KES 1,235 per user per month
USD 9.50
Save 5%
You keep KES 780 per user a year
- Monthly for 50 users
- KES 61,750 USD 475.00
- A year
- KES 741,000 USD 5,700.00
- Your team keeps
- KES 39,000 USD 300.00
- Web and mobile Word, Excel and PowerPoint
- Teams chat, calls and meetings
- A 2 GB mailbox and 2 GB of storage per person
- Windows 11 Enterprise and Intune to manage shared devices
- Secure sign-in with Microsoft Entra ID P1
- No user limit
Leaves out desktop apps, full-size mailboxes and 1 TB of storage.
Get this price on WhatsApp -
Recommended
Microsoft 365 E3
For organisations above 300 users, or that need Windows Enterprise and larger storage.
Standard price
Standard price: KES 5,070USD 39.00Priori price: KES 4,817 per user per month
USD 37.05
Save 5%
You keep KES 3,036 per user a year
About KES 158 a day per user (the yearly price divided by 365)
- Monthly for 50 users
- KES 240,850 USD 1,852.50
- A year
- KES 2,890,200 USD 22,230.00
- Your team keeps
- KES 151,800 USD 1,170.00
- Desktop Office apps, a 100 GB mailbox and a 1.5 TB archive
- 1 TB to 5 TB+ of cloud storage per person
- Windows 11 Enterprise and Intune device management
- Defender for Endpoint Plan 1 and Defender for Office 365 Plan 1
- Information protection, audit and eDiscovery (Standard)
- No 300-user limit
Leaves out Teams Phone, advanced threat protection (Defender Plan 2), Entra ID P2 and Power BI Pro.
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Microsoft 365 E5
For organisations that need the strongest security and compliance.
Standard price
Standard price: KES 7,800USD 60.00Priori price: KES 7,410 per user per month
USD 57.00
Save 5%
You keep KES 4,680 per user a year
- Monthly for 50 users
- KES 370,500 USD 2,850.00
- A year
- KES 4,446,000 USD 34,200.00
- Your team keeps
- KES 234,000 USD 1,800.00
Everything in E3, plus:
- Teams Phone and Audio Conferencing
- Full threat protection: Defender for Endpoint Plan 2, Identity and Cloud Apps
- Risk-based sign-in protection with Entra ID P2
- Insider risk, communication compliance, and Premium audit and eDiscovery
- Power BI Pro reporting
- Security Copilot capacity included
Need AI and agent governance in one licence? See Microsoft 365 E7.
Compare every feature
| Feature | Microsoft 365 F3 | Microsoft 365 E3 | Microsoft 365 E5 |
|---|---|---|---|
| Office apps | Web and mobile | Desktop, web and mobile | Desktop, web and mobile |
| Mailbox | 2 GB | 100 GB + 1.5 TB | 100 GB + 1.5 TB |
| Cloud storage per person | 2 GB | 1–5+ TB | 1–5+ TB |
| Windows Enterprise | E3 | E3 | E5 |
| Intune | Plan 1 | Plan 1 | Plan 1 + Intune Suite |
| Microsoft Entra ID | P1 | P1 | P2 |
| Microsoft Defender | — | Endpoint P1, Office 365 P1 | Endpoint P2, Office 365 P2, Identity, Cloud Apps |
| Microsoft Purview | Information Protection P1, Audit (Standard) | Information Protection P1, Audit and eDiscovery (Standard) | Information Protection P2, Insider Risk, Audit and eDiscovery (Premium) |
| Teams Phone and Audio Conferencing | Add-on | Add-on | Included |
| Power BI Pro | No | No | Yes |
| User limit | None | None | None |
All prices per user per month, annual commitment, excluding VAT (16%). The standard price is the current standard licence price; the Priori price is 5% below it. Converted at KES 130 to the US dollar. Prices checked 3 October 2026.
Included with every Priori licence
Every licence is bought, set up and supported through our team in Karen, Nairobi, as one step in how we walk with you. How we work with you
No obligation. Our team in Karen, Nairobi answers you directly.
Not sure which plan? Use the plan finder or ask us on WhatsApp.
Microsoft also sells its enterprise suites without Teams, for organisations that license Teams separately with Microsoft Teams Enterprise or use another meeting tool.
| Plan | Priori price (KES) | Priori price (USD) |
|---|---|---|
| Microsoft 365 E3 (no Teams) | KES 3,761 | USD 28.93 |
| Microsoft 365 E5 (no Teams) | KES 6,354 | USD 48.88 |
Per user per month, annual commitment. Excludes VAT (16%). Converted at KES 130 to the US dollar. Prices checked 3 October 2026.
No obligation. Our team in Karen, Nairobi answers you directly.
Paid Microsoft 365 Copilot is included in E7 and sold as an add-on to the other plans. We confirm availability for your tenant and plan before you commit.
E3 vs E5 vs E7 vs F3
The main differences are in security, compliance, calling and AI. All four plans include Copilot Chat at no extra cost.
| Feature | E3 | E5 | E7 | F3 |
|---|---|---|---|---|
| Maximum users | No limit | No limit | No limit | No limit |
| Office apps | Desktop, web and mobile | Desktop, web and mobile | Desktop, web and mobile | Web and mobile |
| Mailbox | 100 GB plus 1.5 TB archive | 100 GB plus 1.5 TB archive | 100 GB plus 1.5 TB archive | 2 GB (Exchange Kiosk) |
| Cloud storage per user | 1 to 5+ TB | 1 to 5+ TB | 1 to 5+ TB | 2 GB |
| Windows | Windows 11 Enterprise E3 | Windows 11 Enterprise E5 | Windows Enterprise | Windows 11 Enterprise E3 |
| Microsoft Entra ID | Plan 1 | Plan 2 | Plan 2 plus Microsoft Entra Suite | Plan 1 |
| Microsoft Defender | Endpoint Plan 1, Office 365 Plan 1 | Endpoint Plan 2, Office 365 Plan 2, Identity, Cloud Apps | Everything in E5 | Not in Microsoft’s F3 listing |
| Microsoft Purview | Information Protection Plan 1, Audit Standard, eDiscovery Standard | Information Protection Plan 2, Insider Risk Management, Communication Compliance, Audit Premium, eDiscovery Premium | Everything in E5 | Information Protection Plan 1, Audit Standard |
| Teams Phone and Audio Conferencing | Add-on | Included | Included | Add-on |
| Power BI Pro | No | Yes | Yes | No |
| Microsoft 365 Copilot | Add-on | Add-on | Included | Add-on |
For a closer look, read Microsoft 365 E3 vs E5, Business Premium vs E3 and how Microsoft 365 Business and Enterprise plans differ.
Office 365 E1, E3 and E5 or Microsoft 365 E3 and E5?
Quotes in Kenya often mix the two families, so it helps to know which is which. Office 365 E1, E3 and E5 are Microsoft’s productivity suites: Microsoft describes E1 as lightweight web and mobile apps with basic security, E3 as productivity apps with basic security and identity management, and E5 as productivity apps with core security, compliance and analytics. Microsoft 365 E3 and E5 also list Windows 11 Enterprise, Intune device management, Microsoft Entra ID and Defender for Endpoint. If you manage company laptops and phones, the Microsoft 365 suites are usually the better fit. How Office 365 E5 and Microsoft 365 E5 differ.
Explore enterprise plans
Microsoft 365 E3
Office apps, Exchange, Teams, Windows Enterprise and Intune for office-based staff.
KES 4,817 per user per month, excluding VAT
Microsoft 365 E5
Advanced threat protection, compliance, Teams Phone and Power BI Pro.
KES 7,410 per user per month, excluding VAT
Microsoft 365 E7
The Frontier Suite: E5, Microsoft 365 Copilot, Agent 365 and Microsoft Entra Suite.
KES 12,227 per user per month, excluding VAT
Microsoft 365 F3 and F1
Licences for frontline staff in retail, hospitality, healthcare, manufacturing and logistics.
From KES 371 per user per month, excluding VAT
Microsoft Teams Enterprise
Teams for no-Teams suites, plus Teams Premium, Teams Phone and Teams Rooms Pro.
KES 1,056 per user per month, excluding VAT
How Priori helps enterprise customers
Most large organisations do not need one plan for everyone. Office staff, executives, compliance teams and frontline workers need different things, and paying E5 for a warehouse picker wastes money. We build a mix that fits each group, and keep branding consistent across all of them with centrally managed email signatures.
- Licence review. We map your staff into groups and price an E3, E5, E7 and F3 mix in KES, including which suites should be with or without Teams.
- Migration. We move mailboxes and files from Google Workspace, Zimbra, cPanel or another tenant. How migration works.
- Security and compliance. We configure Entra ID, Intune, Defender and Purview so the controls you pay for are switched on. Microsoft 365 security.
- Adoption and training. Sessions for staff and IT on Teams, SharePoint and Copilot. Training and advisory. For staff feedback, goals and recognition inside Teams, see Employee Engagement 360.
- Renewals. Before each renewal we review usage so you only pay for licences people use.
Questions
Microsoft 365 enterprise questions
What Kenyan IT and finance leads ask before moving staff to E3, E5, E7 or F3.
Still have a question?
Ask us on WhatsApp and our Nairobi team will answer it directly.
No obligation. Our team in Karen, Nairobi answers you directly.
How much do Microsoft 365 E3, E5 and E7 cost in Kenya?
Through Priori, every enterprise plan is 5% below the standard price, per user per month on an annual commitment, excluding VAT.
| Plan | Priori price per user per month |
|---|---|
| Microsoft 365 E3 | KES 4,817 (USD 37.05) |
| Microsoft 365 E5 | KES 7,410 (USD 57.00) |
| Microsoft 365 E7 | KES 12,227 (USD 94.05) |
| Microsoft 365 F3 | KES 1,235 (USD 9.50) |
| Microsoft 365 F1 | KES 371 (USD 2.85) |
Can we move from Google Workspace or Zimbra to Microsoft 365 E3 or E5?
Yes, we migrate mailboxes and files from Google Workspace, Zimbra, cPanel or another Microsoft 365 tenant into your new enterprise plan.
We use BitTitan MigrationWiz for the move, then configure Entra ID, Intune, Defender and Purview so the controls you pay for are switched on. How migration works.
Do Microsoft 365 enterprise plans help with the Data Protection Act 2019?
Yes, they give you technical controls such as access control, encryption, data loss prevention, audit and eDiscovery, but compliance also needs your own policies and processes.
E5 and E7 add Insider Risk Management, Communication Compliance, Audit Premium and eDiscovery Premium for organisations that handle regulated data. Microsoft 365 security.
Can we mix E3, E5 and F3 licences in one organisation?
Yes, most organisations give E3 or E5 to office staff and F1 or F3 to frontline workers in the same tenant.
Paying E5 for a warehouse picker wastes money, so we map your staff into groups and price the mix in KES. Before each renewal we review usage so you only pay for licences people use. Frontline plans.
What does Microsoft 365 Enterprise include?
Microsoft 365 E3 includes desktop, web and mobile Office apps, Exchange with a 100 GB mailbox and 1.5 TB archive, 1 to 5+ TB of cloud storage, Teams, Windows 11 Enterprise, Intune, Microsoft Entra ID, Defender and Purview, with no user limit.
E5 adds advanced security, compliance, Teams Phone and Power BI Pro, and E7 adds Microsoft 365 Copilot, Agent 365 and Microsoft Entra Suite. F1 and F3 cover frontline staff with web and mobile apps. Microsoft 365 E3 vs E5.
Should we choose Business Premium or Microsoft 365 E3?
Choose E3 if you have more than 300 users or need Windows Enterprise and more storage, because Business Premium stops at 300 users while E3, E5, E7, F1 and F3 have no user limit.
Business Premium includes Defender for Business, while E3 uses Defender for Endpoint Plan 1, so compare the security features before you decide. Microsoft 365 E3 in detail.
Why do Microsoft 365 enterprise plans come with and without Teams?
Microsoft sells its enterprise suites in both versions so you can choose how you license Teams.
If you buy a no-Teams suite, you can add Microsoft Teams Enterprise only for the users who need it, or keep another meeting tool. Microsoft Teams Enterprise.
Get a quote in KES today
Tell us how many users you have and what you use now. We reply with a recommendation and a price.
No obligation. Our team in Karen, Nairobi answers you directly.